Address/Name Changing Screen Help

Patients can use this page to send you details of their changes of name/address. The form prompts them to supply the necessary details, validates some of the data where possible, and sends an email to the reception with the new information. The patient may opt to receive a confirmation email if they wish.

Background Colours

The address/name can be be broken up into coloured blocks to make it easier to navigate. Initially these are set to pale brown and light blue but you can choose other colours.

There are several ways of naming colours, but unfortunately not all browsers will recognise them all. Whilst it may seem simplest to use descriptive names such as lightyellow or red, and often these will work, we suggest that you use the "hex" notation which is more standardised. But be aware that colours other than the recommended internet colours may appear a different colour in someone elses browser than they do in yours, so you may not get the effect that you intend if you get too adventurous.

For a guide on web safe hex colour codes look at Visibone

Hex colour labels are made up four parts:

1. the symbol # to indicate that this is a hex number
   
   
2. a hexadecimal number (e.g. 13 or c7 or ef) to indicate the Red content
   
   
3. a hexadecimal number to indicate the Green content
   
   
4. a hexadecimal number to indicate the Blue content
   
   

e.g. #ffffcc (or #FFFFCC is the same) has maximum (ff) Red, maximum Green, and near maximum Blue, and ends up looking like Pale Weak Yellow

The highest digit in the hex system is f, and each colour has two digits i.e. the range for each colour is is 00 - ff (which corresponds to 0 - 255 in the more familiar decimal notation).

So #ffffff is white, and #000000 is black.

Don't try to use the descriptive names shown on Visibone as they won't work here for you, if you see a colour that you like then use its hex number.

To remove the colours and just show the page background, clear the boxes and the colours will be removed.

Checkbox to confirm that the patient has read the Privacy Notice?

This selection item lets you choose whether or not the patient should be shown a checkbox to tick to confirm that they have read the privacy notice. Default is Yes, in which case the appointment booking will not be accepted if they have not ticked this box. If you do not wish this box to be required then select No and it will not be displayed or required. Changing this setting in any area (prescriptions, appointment, registration/address updates) changes it for all these areas).

Customise the patient messages on the Address/Name Changing Screen.

You can change the text of the introduction on the Address/Name screen to suit your requirements. Be sure to view the finished result to make sure that it works as you intended.

Any text that you enter for these paragraphs will automatically be enclosed in justified paragraph tags, so there is no need for you to enter paragraph tags.

The first section is for the text on the opening introductory page. Use this to explain your registration policy, catchment area etc.

The second section is for the text on the actual registration data page. Use this to give any instructions regarding completing the forms.

HTML tags which you may find useful

If you wish you can include most html tags. Below are some examples of html tags you may find useful, though you can also use others. Most tags are used in pairs, an opening tag to indicate the start of some formatting, and a closing tag to indicate the return to standard formatting.

It is actually better to use the style sheet to set style and formatting, but that is more complicated and for minor matters such as highlighting in bold, using the tags below is quite acceptable.

• To make a word or words appear in <B>bold</B> use tags like this.
  
  
• To make a word or words appear in <I>italic</I> use tags like this.
  
  
• Try making text <big>big</big> or
  
  <big><big>bigger</big></big>
  
  or perhaps you prefer <small>small</small> or
  
  <small><small>smaller</small></small>
  
  
• To make words appear in colour use tags like this:
  
  <FONT COLOR="RED">colour</FONT>
  
  
• To include a hyperlink enter a filename and a description like this
  
  <A HREF="filename">Link Description</A>
  
  "filename" could be
  
  
  • just the name e.g. opentimes.html if that file is in the same directory as your page, or
    
    
  • include the directory "docs/filename.html" if it is in your docs subdirectory, or
    
    
  • the full address if it is a link to somewhere else "http://www.myserver.co.uk/subdirectory/filename.html"
    
    
• To include a picture upload the file to your images directory and include a link like this
  
  <IMG SRC="images/filename" alt "description of picture" height = "73" width = "124">
  
  give the full address if the picture file is somewhere else e.g. instead of "images/filename" put "http://www.myserver.co.uk/subdirectory/imagefile.jpg"
  
  

Encryption

For information on encrypting the emails from your registration system to your practice read the Encryption Help Page.

Running mode.

CAUTION This switches the Address/Name system between DEMO mode and STANDARD mode. Actually all it does is to insert or remove the warning messages at the top and bottom of each screen, so that patients know whether or not the system is in operation. This does not affect any of the settings above. The Demo mode is the fully working system with the only difference being the warning messages.

The system is initially configured in Demo mode so that you can evaluate and customise it. Just play with it and try out making Address/Name changes for yourself, and so on. When you are confident that it is a trustworthy and useful system then switch it into live mode and it will be available for new patients to register with you.

You may then not need to use this option again, but if for any reason you wish to temporarily disable the system in the future you could use this option to return the display to demo mode.

CAUTION Before using the system in Standard mode, and also to get the best understanding of it in Demo mode, ensure that you have set up a valid reception email address (which for demo purposes may be an alternative address such as your home email). Please follow the instructions on setting up and using the system before switching to live mode.